HDS Section 8 Management System
Section 8 Contract Administration is the core module in this System Suite, which allows agencies to send, receive and process TRACS tenant and voucher records. The module gives agencies complete control over the ability to import, manually create, and edit TRACS records. Included is functionality for allowing and approving (locking) vouchers and closing the voucher period. The System maintains a tenant history and unit rent history, and has the ability to make adjustments based on previous amounts paid. Also maintained is a history of Rent Schedules at the property level, which is used to populate schedules at the unit level. For certifications coming into the HDS system, rents are compared to the unit's rent history based on effective dates and rejected if it does not match exactly, preventing incorrect rents from being processed in the HDS system. The system's functionality provides agencies with complete control over Gross Rent Changes.
Users can select Individual or multiple TRACS files for processing, and analyze/return errors to the property or correct them internally. Agencies have control over numerous TRACS validations and can set validations to 'skip', 'warning' or 'fatal'. System reports will indicate which errors were returned from HUD or to the property.
The HDS System also has the ability to handle the following federal subsidy types:
- Section 8
- Market Rate
- Section 811 PRAC
- Rent supplement
- Section 202 PRAC and 162 PAC
- Reserved for HUD
HDS PBT Compliance Module is a NEW module designed to manage the tasks defined in the new HUD Annual Contributions Contract. This new HDS module is an add-on module to the Windows-based HDS Section 8 Contract Administration module. HDS PBT Compliance is a web-based solution with the flexibility to work with the agency's intranet or the external web.
HDS PBT Compliance introduces new technology and intuitive functionality, designed to maximize efficiency with a focus on perspectives of tasks to be accomplished with information and functionality, all at your fingertips. The HDS PBT Compliance module includes functionality and/or management perspectives for Fees Configuration, Fees Processing, Interactive PBT Wizards, Invoicing, Monitoring, Work Plans, and Reporting. Data entered in the PBT Compliance module is stored in the HDS Enterprise database, and be viewable in the related Windows-Based Section 8 System.
The HDS IBPS module manages the incentive based performance standards under the old HUD Annual Contributions Contract/Extended Contributions Contract. This module enables agencies to track the defined IBPS tasks and add, delete, or modify given items within a task, and calculate the monthly fees due to HUD. The module gives the user the flexibility to choose when the agency would like to process an invoice and make modifications to when the fees are made. IBPS reports include: Fee Calculation Report, Monthly Fee Calculation Reconciliation, Monthly Performance Summary Report, Incentive Disincentive Report, FMR by Project Report, Outstanding Items Report, Follow up Reports, Tracking Reports, and others.
With the module, there are also wizards which create logical steps for completing required information. The IBPS Wizards include: Non-threatening life wizard, Life Threatening Wizard, Opt-out Termination Wizard, Rent Adjustment Wizard, AAF Rent Adjustment Wizard, Budget Based Worksheet, OCAF Worksheet, Special Rent Adjustment Worksheet, Utility Allowance Adjustment Worksheet, Contract Renewal, and MOR Wizard.
Within the Section 8 System, CA Net is a functionality that provides a secure network for CA's to exchange information with property sites that use OneSite software. Functionality includes, Error-free TRACS files, Faster validation of site data, Synchronization between HDS and the property site's Database, Site's voucher detail is submitted electronically, Automatic identification of discrepancies between site and CA Vouchers, Details of approved voucher can be returned electronically to the site, Faster approval or denial of special claims, and much more.
MOR Server and Laptop Module
These add-on modules allow agencies to record and save all of the information in the 9834. They also give users the ability to enter information related to the MOR and FHEO, and print all 9834s and addendums, or copy reviews. With the MOR Laptop, agency staff can upload MOR property information to a laptop and take it into the field to conduct the onsite review.
The HDS TRACS Reconciliation Module allows users to compare data in TRACS with tenant data in the HDS system, and identify discrepancies. Errors are shown in a tree view and can be flagged to be sent to TRACS. An add-on functionality to this module is the HDS TRACS Reconciliation Data Synchronization Tool (DST) which allows for the interfacing of data from the HDS System to HUD TRACS.