HDS Funds Management System
FM Allocation, Project & Activity Tracking, and Accounting
FM Allocation allows the agency to allocate and sub-allocate program funding based on source and year. Within Allocation, the agency can see various views of how the funds are allocated, based on particular funds setups.
Project & Activity Trackingallows the agency to collect all project and activity detail data related to beneficiary and accomplishment tracking. The module provides the ability to use ratings and thresholds to score an application or recipient. Additional functionality includes:
- Application documents and exceptions
- Enter and view conditions applied to a project/activity
- Budget Setups and status
The Funds Management Accounting module is used for the management and review of the agency's funding request. In this module agency users can review and approve expenditures, request funds, receive funds, and process payments. In all HDS modules, permissions to access data or to perform certain tasks, like processing payments for example, are controlled through the HDS Security module.
The IDIS Interface module was designed and developed to interface directly to the HUD IDIS System. This interface facilitates the process of sending and receiving HUD beneficiary and accomplishment data via the electronic data interchange (EDI) transmission protocol/HDS Data Synchronization Tool. In the IDIS Interface module, users may also generate IDIS-specific reports related to performance and transmission status.
The NEW HDS Data Synchronization Tools (DSTs) provide an additional level of simplicity by allowing users to interface project data directly from the HDS System to HUD IDIS with the click of a button. Currently HDS has DSTs for the CDBG, CDBG-R, HOME, TCAP, ESG, HPRP, and HOPWA programs. We are also currently developing a DST for interfacing to the HUD DRGR System. The DST allows users to interface Project and program general information to HUD IDIS, and also fund activities in IDIS, create vouchers, close activities, and enter activity accomplishment year data.
FM Compliance is an add-on module to the core Funds Management System that gives the agency the ability to monitor and oversee sub recipients such as contractors and subcontractors, in complying with Fair Housing, Affirmative Marketing, and Section 504 reviews. Also included in this module is Compliance Tracking, Reviews and Findings, Labor Standards (Davis-Bacon) rules, reviews and findings and Environmental reviews such as flood requirements and lead-based paint regulations.
Funds Management Web is an add-on, Web-based module designed for external award recipients to facilitate the data entry of project or activity data and funds requests. FM Web provides a secure access platform for external recipients to log into and update beneficiary and accomplishments information.
